Commercial Cleaning Frequency:
Set a Standard That Holds
Field-tested guidance built from real site experience—not theoretical ratios. How often depends on traffic, use, and the standard you need to maintain.
Anderson Gomes · Founder & Lead OperationsWhy Frequency Matters
Cleaning frequency isn't about hitting a number—it's about maintaining a standard. An office that sees 200 people daily has different needs than one with 30.
The guidance below comes from actual site experience across offices, medical facilities, and commercial buildings in Western Massachusetts and Northern Connecticut. Use it as a starting point, then adjust based on what your space actually needs.
How We Maintain Frequency Standards
Every recurring contract includes accountability touchpoints—not automated dashboards, but real check-ins that keep cleaning consistent.
Site Log
Paper or digital log at each location documenting completed tasks per visit.
Supervisor Checks
Dedicated supervisor reviews work quality on a regular rotation.
Inspection Cadence
Scheduled walk-throughs to catch issues before they become complaints.
Escalation Path
Direct line to operations when something needs immediate attention.
Frequency Reference by Area
General guidance based on typical commercial environments. Your actual schedule depends on traffic, industry, and the standard you need to hold.
Office & Common Areas
| Task | Standard Frequency | Notes |
|---|---|---|
| Trash removal | Every visit | Liner replaced as needed |
| Vacuum / sweep floors | Every visit | High-traffic paths prioritized |
| Dust surfaces | 1–2× weekly | Desks, ledges, accessible areas |
| Mop hard floors | 1–3× weekly | Depends on foot traffic |
| Deep clean (baseboards, vents) | Monthly | Often scheduled quarterly |
Restrooms
| Task | Standard Frequency | Notes |
|---|---|---|
| Restock supplies | Every visit | Paper, soap, liners |
| Clean fixtures | Every visit | Sinks, toilets, urinals |
| Mop floors | Every visit | Corners and edges included |
| Disinfect touch points | Every visit | Handles, dispensers, switches |
| Deep clean (grout, drains) | Monthly | Scheduled separately |
Breakrooms & Kitchens
| Task | Standard Frequency | Notes |
|---|---|---|
| Wipe counters & tables | Every visit | Food-safe approach |
| Empty trash & recycling | Every visit | Replace liners |
| Clean sink | Every visit | Faucet and basin |
| Wipe appliance exteriors | 1–2× weekly | Microwave, fridge handles |
| Deep clean appliances | Monthly | Interior cleaning as scheduled |
How Service Access Works
Consistent frequency requires a recurring relationship. Here's how our service model is structured.
Core Recurring Services
- Day Porter — On-site staff for real-time facility upkeep
- Recurring Janitorial — Scheduled cleaning 3+ days per week
These services establish the baseline relationship and accountability structure.
Add-On & Specialty Services
- Floor care & refinishing
- Carpet extraction
- Window cleaning (interior/exterior)
- Post-construction cleanup
- Supply management
- Emergency response
Specialty work is available to clients with an active recurring contract.
Is This Guide Right for You?
Best Fit
- ✓Commercial office or facility in Western MA / Northern CT
- ✓Need for recurring cleaning 3+ days per week
- ✓Value consistency and accountability over lowest price
- ✓Ready to establish a managed cleaning standard
Not a Fit
- ✗Residential homes or apartments
- ✗One-time or occasional cleaning only
- ✗Locations outside our service area
- ✗Shopping primarily on price alone
Ready to Set a Cleaning Standard?
Tell us about your facility. We'll walk through what frequency makes sense and how our recurring model works.
Request Proposal